Humber and North Yorkshire Procurement Collaborative is a new organisation, hosted by Hull University Teaching Hospitals NHS Trust, providing procurement and supply chain services to our three Partner Trusts:
• Hull University Teaching Hospitals NHS Trust
• Northern Lincolnshire and Goole NHS Foundation Trust
• York and Scarborough Teaching Hospitals NHS Foundation Trust
The Partner Trusts have set an objective of creating a single procurement function which will help support the sustainable provision of clinical and non-clinical services.
Collectively we employ 119 staff and manage an annual influenceable non-pay spend of £538m.
Our Structure
Humber and North Yorkshire Procurement Collaborative is managed through a Procurement Board which has representation from each Partner Trust and is accountable to each of the three Trust Boards.
Careers
We are currently recruiting for a number of posts to support our transformation programme. If you are interested in joining us in this journey and want to deliver change which supports our customers and patients, please check the opportunities on NHS Jobs.
Aims and Values
Mission Statement
To deliver a procurement service which allows our Partner Trusts to offer great care, which supports people to start, live and age well. Being a great employer, spending money wisely.
Values
- Respect, honesty
- Caring
- Helpful, kind
- Listening, courage to challenge, accountable
Vision
- Care – ensure procurement promotes patient centred, high quality, great, safe, right time care for all Partner Trusts.
- Staff – encourage our staff to be the best they can who are collaborative leaders, engaged, healthy and resilient.
- Future – promote whole system thinking and practice encouraging Partner Trust to consider transformation to deliver financial sustainability.
Our Objectives
- Supports the aims and vision of the ICS and collaborative members
Agree and embed the vision and aims across the collaborative and review progress against this. - Create a single procurement function which will help support the sustainable provision of clinical and non-clinical services
To embed sustainability and social value into local policies and processes, have an agreed benefits realisation plan and be viewed as innovative thinkers around sustainability and social value. - Establish the collaborative as a centre of procurement and commercial excellence which provides procurement and commercial services to its member organisations
Embed a new structure and procurement processes across the collaborative. - Support supplier rationalisation and cost savings
Engage care groups through Procurement Business Partners and Clinical Procurement Specialists to regular discuss standardisation and opportunities. - Ensures standardised, robust product selection and range management processes are in place
Documented product selection processes in place and agreed with all care groups. Industry discussions in place looking at innovation. - Ensures that policies, practices and procedures are standardised and provide for the effective provision of procurement to the partner trusts.
A single set of procurement policies, practices and procedures agreed and signed off by the procurement board. - Ensures innovative and robust Supplier Relationship Management
Develop a supplier segmentation toll and contract management / SRM tool kit. Develop and implement transactional relationship management which reduces the cost of doing business. - Develops P2P e-commerce processes and systems to ensure smooth and efficient process for all purchasing requirements.
All procurement transactions to be undertaken through central systems to allow for centralised reporting and data driven decisions. - Enables effective partnering with senior stakeholders, internal customers and suppliers.
Undertaken regular care group and supplier meetings. - Ensure all staff are given the opportunity to develop.
All staff to have had skills development analysis with development embedded in BAU.
Our Key Deliverables for 2024/25
- Promote and review the vision and aims of the collaborative.
- To have reviewed policies and processes to ensure compliance with local and national sustainability and social value objectives. Engage with regional sustainability teams to identify opportunities and to start to establish a sustainability/ social value benefits realisation plan.
- Members of HNYPC to be speaking with colleagues across the Country to share best practice and bring that back into the collaborative.
- To have Procurement Business Partners and Clinical Procurement Specialists develop their own category strategies which are reviewed and agreed with care groups.
- Establish a product and equipment selection process and begin discussion with our key suppliers to identify opportunities around innovation and technology advancements which can improve the patient experience.
- Standardise procurement policies and procedures across the partner trusts for the collaborative. Embed changes from the Provider Selection Regime 2023 and Procurement Act into ways of working.
- Develop a supplier segmentation approach to allow for supplier relationship management to begin and be prioritised to partner trust strategic suppliers.
- Implement the single commercial systems strategy covering procure-to-pay, catalogues and inventory management.
- Procurement Business Partners to be undertaking regular structured meetings with care groups across all partner trusts and meeting strategic suppliers.
All staff to have skills development analysis undertaken which informs personal PDPs. Embed Procurement Graduate into the team in September 2024.
Crown Commercial Service
HNYPC has been invited by Crown Commercial Service onto a national pilot as one of five public sector organisations across England to map supplier risk management. Supplier assurance forms an integral part of HNYPC supply chain due diligence and sustainability commitments. The Achilles registration will replace the requirement to undertake the previous supplier assurance process and provides a simple way of assuring and then maintaining your status as an approved supplier across the public sector.
Suppliers will only be required to input data once, and then it will be visible not only to HNYPC but also to any public sector contracting authority using the system, increasing transparency and removing duplication for customers and suppliers.
We are asking all of our suppliers to register onto the system. For further information, including a FAQ, please refer to the CCS FAADS Information Pack or contact public.sector@achilles.com.